Timezone Overlap Planner

Schedule Meetings Across Time Zones

Scheduling meetings across timezones is one of the biggest pain points for distributed teams. Whether your colleagues are in New York and Berlin, London and Singapore, or San Francisco and Tokyo, finding a time that works for everyone — without asking someone to join at 6 AM or 11 PM — requires careful overlap calculation.

This tool shows the shared working hours for your whole team on a 24-hour timeline, highlights the best meeting slots ranked by a comfort score, and warns you when daylight saving time changes will shift the window. Add each team member, set their local working hours, and get instant recommendations — no sign-up required.

How the Pain Score Works

Each possible meeting hour gets a pain score based on how far outside each participant's preferred working window it falls. A score of 0 means everyone is comfortably within their workday; a score near 100 means someone is getting woken up at 3 AM. The planner surfaces the slots with the lowest combined pain first, so you can make a fair decision without manually doing timezone math.

Built for Global Teams

Remote-first companies, freelancers collaborating across borders, and startups hiring internationally all face the same challenge: finding sustainable meeting rhythms that don't burn out people at the timezone edges. Features like fairness tracking, weekly heatmaps, and the Follow the Sun calculator help teams plan schedules that distribute the burden equitably over time.